In an administrative role at Kuehne+Nagel, tasks such as managing office operations or coordinating schedules certainly contribute to your team's success, but they also provide meaningful moments for people around the world. Because your attention to detail supports your colleagues to perform at their best, such as ensuring the timely and seamless transport of hearing aids and advanced medical devices that change lives. At Kuehne+Nagel, our work contributes to more than we imagine.

Job Purpose

Oversee the maintenance and upkeep of the office premises and ensure all facilities are in compliance with health and safety regulations.

Job Responsibilities

1. Facilities Management

· Oversee the maintenance and upkeep of the office premises.

· Ensure all facilities are in compliance with health and safety regulations.

· Coordinate with external vendors for facility-related services.

1. Repairs and Maintenance

· Schedule and supervise repairs and maintenance activities.

· Maintain a log of all repair and maintenance work.

· Ensure timely resolution of any facility-related issues.

1. Local Vendor Management

· Manage local vendors, and onsite contractors (e.g., security, cleaning, and HVAC services).

· Negotiate contracts and ensure services are delivered as per agreements.

· Monitor vendor performance and address any issues promptly.

1. Seat Allocation and Management

· Plan and manage the allocation of office seating.

· Coordinate with department heads to ensure optimal use of office space.

· Maintain an updated seating chart and manage any changes.

1. Reception Management

· Oversee the reception area and ensure it is welcoming and professional.

· Manage reception staff and ensure efficient handling of visitors.

· Implement and maintain visitor management systems.

1. Equipment and Inventory Management

· Maintain an inventory of office equipment and supplies.

· Ensure all equipment is in good working condition and arrange for repairs or replacements as needed.

· Manage the procurement of office supplies and equipment

Qualifications

• Managed relationship and negotiation with vendor/supplier.
• Project management experience
• Effective communication skills
• Collaboration & Stakeholder Management
• Analytical skills

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.