It's more than a job
In an administrative role at Kuehne+Nagel, tasks such as managing office operations or coordinating schedules certainly contribute to your team's success, but they also provide meaningful moments for people around the world. Because your attention to detail supports your colleagues to perform at their best, such as ensuring the timely and seamless transport of hearing aids and advanced medical devices that change lives. At Kuehne+Nagel, our work contributes to more than we imagine.
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How you create impact
Office & Facility Operations
• Oversee front-office operations (reception coverage schedule, visitor management, access cards, mail/courier handling).
• Coordinate workspace planning, locker assignments in alignment with QSHE and security policies.
• Liaise with building management and vendors for cleaning, maintenance, security, and pantry supplies.
• Maintain asset registers (office equipment, meeting room devices) and coordinate repairs/replacements.
Procurement & Vendor Management
• Own routine purchasing for office supplies and services; create POs, track deliveries, verify GR/IR, and process invoices.
• Manage vendor onboarding, quotes, contract files, renewals, and compliance documentation.
• Monitor consumption and implement cost-saving initiatives without compromising service quality
Document & Records Management
• Maintain structured filing systems (digital/physical) for administrative, legal, and financial documents in line with company policy and local regulations.
• Ensure version control and access rights, and support internal/external audits (document requests, sampling, logs).
Compliance, Policy & QSHE
• Support QSHE drills, onboarding briefings, and incident reporting.
• Ensure compliance with Korean statutory requirements affecting office operations (e.g., labor postings, waste disposal, vendor tax invoices in cooperation with Finance).
Contract Logistics Support
• Support purchasing activities and vendor negotiations during new business implementations.
• Coordinate monthly manpower usage reporting and reconciliation with the manpower agency.
Attendance-related Operations (Administrator)
• Work Schedule Management
• Access Authorization Granting and Administration
• Integrated Management of Electronic Approval Systems
What we would like you to bring
- Fluent in both English and Korean
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Strong organizational and prioritization skills with the ability to manage multiple deadlines while maintaining a high level of accuracy and attention to detail.
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Service-oriented mindset with a proactive, responsive, and solution-driven approach to supporting internal stakeholders.
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Excellent verbal and written communication skills in both Korean and English, with the ability to convey information clearly, concisely, and professionally.
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Strong problem-solving capability with sound judgment in escalation and a continuous improvement mindset to enhance processes and efficiency.
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High level of integrity and discretion in handling confidential and sensitive information.
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Demonstrated ability to collaborate effectively with cross-functional teams including Finance, HR, IT, HSE, and Facilities to ensure seamless operational support.
What's in it for you
At Kuehne + Nagel, you get to grow your expertise, shape processes and deliver innovative solutions. We are continuously building our local and global network and our product portfolio, creating career opportunities in different fields of work worldwide.
As a leader in the logistics industry, we provide a collaborative and IT driven environment where you will work with motivated and customer-centric colleagues across the world.
Who are we
Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.
As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.
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